Position Overview:
The buying assistant role is highly relational, bridging the gap between our Purpose buying team, and our vendors for our 3 brands - Purpose, Purpose Men, and Sincere by Purpose. This role is essential to supporting the buying department by managing product ordering, tracking, vendor communication, and maintaining accurate inventory records. If you're someone who has strengths in building relationships with others, communicates well, thrives in a fast-paced environment, loves solving problems, and has a keen eye for detail, we'd love to hear from you! The Buying Assistant will work closely with the company team to ensure efficient purchasing and seamless inventory flow, ensuring that the right products are always in stock and available to our stores.
Responsibilities:
Product Ordering & Inventory Management:
- Purchase Order Creation & Tracking: Manage the team responsible for entering products into Lightspeed, create accurate and timely purchase orders, and maintain up-to-date purchase order records.
- Product & Inventory Monitoring: Maintain the buying tracker with new purchase orders, check-in styles, and monitor inventory levels. Ensure proper categorization of products under Lightspeed, specifically for brands Sincere and Men.
- Shipping & Payment Tracking: Track payments and shipping statuses, ensuring that we receive exactly what we're charged for and monitor incoming shipments to ensure timely delivery.
Vendor & Internal Communication:
- Vendor Communication: Liaise with vendors regarding orders, payments, and shipping. Collaborate with direct manager to resolve any issues and ensure smooth vendor relationships.
- Store Reorders: Work closely with store buyers to approve reorders, ensuring consistency in core product availability across locations.
- Online Buying Management: Manage the online buying email account, ensuring all vendor communication is documented and followed up on promptly.
Inventory Reporting & Analysis:
- Weekly/Monthly Reports: Prepare and maintain weekly and monthly inventory reports, including Bestsellers, Cash + Inventory Management, Product Charges, and Weekly/Monthly Inventory Levels.
- Best Sellers & Reorders: Use sales data to track best-selling items, ensuring that core styles are consistently in stock. Collaborate with vendors to ensure timely restocking of popular products.
- 4-Week Tracker: Monitor and update the 4-week tracker for inventory planning and ensure products are re-ordered before stock levels dip too low.
Process Improvement & Systems Management:
- Process Optimization: Work with the team to streamline purchasing processes, create new systems, and improve efficiencies in tracking and managing orders.
- Lightspeed Category Management: Double-check that products are categorized correctly in Lightspeed each week, paying special attention to the Sincere and Men categories.
- Project Support: Assist with any special projects related to product ordering, new vendor setups, and inventory management.
- Cross-Team Collaboration: Work closely with store buyers, direct manager, and other departments to ensure consistent product availability and timely reordering.
Additional tasks as assigned by manager
Compensation & Benefits:
- Job Type: Full-Time
- Hourly: $18-21hr range (Full-Time, 40 hours/week)
- Benefits: Medical benefits, PTO, and partial health insurance coverage
- Discount: 35% Purpose Manager Discount
- Equipment: Purpose-provided laptop and equipment
- Location: Silverdale
- Reports To: Inventory + Buying Lead
